AEF Annual Reporting Guidelines

Department chairs’ annual reports reflect the cumulative summary of units’ mission service in the department. Each department AEF Committee chair is required to submit via email a narrative report to the division AEF Committee chair, plus copy the national AEF Committee chair by May 14.

The annual report is separate from the submission for national award consideration and impact number reporting. However, department reports may be taken into consideration for national awards.

Photos (in a high-resolution format) that show unit mission AEF Committee activities accompany these reports.

Note: Individual members and units should follow their department’s guidelines and deadlines.

Department Chairs’ Annual Reporting Guidelines:
Department chairs’ reports share the positive impact of our mission! They help us tell the world who we are, what we do, and why we matter. Just three simple steps are needed to add your part to our national success story:

Department reports are limited to 1,000 words.
Provide details/examples about the activity. Be sure to include specific information such as unit name and number.
Submit your department chair report to your division and national chair with photos by email by May 14. Find contact information here.
Photos should be in a high-resolution format (at least 300 DPI) or sent using the high-resolution option on your smartphone. When emailing the photo, select “actual size” for attaching to the email.
- When possible, include photos of actual events
- The request for photos is important for our national chairs to highlight members serving our mission.

Department Chairs’ Annual Reporting Guidelines:

Report how AEF grant information was shared at department, district, and unit meetings.
Share how Units, District and Department donations to the Auxiliary Emergency Fund were raised.
Do members donate directly to ALA National Headquarters or through their unit or department to be counted toward the annual AEF awards?
Share how your department promoted the AEF program through the use of events, flyers, newsletters, and on social media.

Fine Print:

Award submissions become property of the American Legion Auxiliary National Headquarters. Through submission of reports and award entries, the submitter grants nonexclusive reproduction and publication rights to the materials submitted and agrees to have their names and submission published for ALA use or commercial use without additional compensation or permission.

Please fill out the information as completely and accurately as possible. Award certificates will be completed using the information given on this sheet, so please be sure to complete the electronic form in its entirety.

Please refer to the webpage for the specific criteria such as photographs, narrative length, submission deadline, and point of contact. All awards will be mailed to the department office after ALA National Convention. Department presidents may wish to recognize award recipients by presenting them with the award at a department function.